Job Purpose:
We are seeking a highly skilled and professional Executive Assistant to provide comprehensive support to our leaders and team at our Bangalore center. The Executive Assistant will manage a wide range of advanced administrative and executive support related tasks and will be able to work independently within established guidelines. This position requires exceptional organizational abilities, strong interpersonal skills, and the ability to handle confidential information with utmost discretion.
Key Responsibilities
- Coordinate and schedule meetings with internal and external stakeholders, managing logistics and ensuring all participants are informed.
- Co-ordination with vendors and procurement teams for agreements / contracts and onboarding of resources to the team.
- Coordinate travel arrangements, itineraries, and accommodation for executive team members and for top management when they are visiting Bangalore.
- Efficiently manage and maintain executive calendars, including scheduling meetings, appointments, and conferences.
- Collaborating with HR and Admin to organize employee engagement & welfare activities all year long.
- Planning and execution of various team and corporate events, whenever required.
- Raising purchase orders and following up for timely approvals.
- Prepare meeting agendas, materials, and presentations, ensuring the executive is well-prepared for meetings.
- Anticipate and prioritize schedule conflicts and proactively resolve them to optimize
- Attend meetings, take accurate minutes, and follow up on action items, ensuring timely completion.
- Manage confidential and sensitive information with the highest level of discretion and confidentiality.
- Content creation (Write-ups, Flyers, Invites, Presentations etc.)
- Maintain organization charts and internal mailing lists.
- Perform other administrative tasks as needed.
Qualification:
- Bachelor's degree or equivalent experience.
- Minimum of 3 years of experience as an Executive Assistant or in a similar role, supporting high-level executives.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite and familiarity with virtual meeting platforms / collaborative tools.