Job Description
Job Title: Executive Assistant
Location: Bangalore (Brookfield)
Experience: 0-4 Years
We are seeking a highly organized and proactive Executive Assistant to support our Vice President. The ideal candidate will be a skilled communicator, with strong organizational and time management abilities. This role requires a high level of discretion, attention to detail, and the ability to handle confidential information.
Responsibilities:
- Calendar Management: Manage the Vice President's complex calendar, scheduling meetings, appointments, and travel arrangements.
- Prioritize and coordinate meetings, ensuring optimal time management.
- Communication: Draft and proofread correspondence, including emails, memos, and presentations.
- Communicate effectively with internal and external stakeholders, including senior executives, clients, and partners.
- Event Planning and Coordination: Organize and coordinate meetings, conferences, and other events, including logistics, venue selection, and participant management.
- Manage event budgets and ensure timely execution.
- Administrative Tasks: Handle administrative tasks such as expense reports, document preparation, and filing.
- Manage incoming and outgoing mail and correspondence.
- Team Collaboration: Collaborate with team members to ensure smooth operations and efficient workflow.
- Travel Arrangements: Book and manage domestic and international travel arrangements, including flights, accommodations, and visas.
Qualifications:
- Bachelor's degree or equivalent experience.
- Proven experience as an Executive Assistant or similar role.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office 1 Suite (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion.
- Strong attention to detail.
- Ability to multitask and prioritize tasks effectively.
- Flexibility to work outside of standard business hours as needed.